Your team's sharpest judgment,
running 24/7.

BenFlowAI turns repetitive, judgment-heavy workflows into intelligent agents that run 24/7 — so your people do the work only humans can.

Book a demo See it run →
24/7agents on shift
70%of repetitive work automated
3 weeksfrom mapping to live
42,318 hours automated this month
CareBridge Home HealthMeridian InsightsNorthPeak MediaHavenCare+PulsePoll ResearchBrightline DigitalOakwood Senior CareSignalworks CareBridge Home HealthMeridian InsightsNorthPeak MediaHavenCare+PulsePoll ResearchBrightline DigitalOakwood Senior CareSignalworks
SOC 2 Type II HIPAA Compliant GDPR Ready 99.9% Uptime SLA

Live simulation

Watch an agent work

This is what your busiest hour looks like when an agent runs it. Pick an industry above — the run changes with it.

Agent running
    agent.log

    The platform

    Workflows you can see, not black boxes

    Every agent is built from nodes your team can read, audit and change. Hover or tap any node to see what it does.

    TRIGGERNew intake form ACTIONVerify & enrich DECISIONEligible? ACTIONSchedule & confirm OUTPUTRequest docs & retry

    Tap a node to see what it does · swipe to pan

    Built for your world

    Four practice areas. Deep, not generic.

    Home Care

    Coordinators spend 60% of their day on phone tag and paperwork

    Intake sits in voicemail. Schedules collapse when one caregiver calls out. Compliance documentation eats the evening.

    • Client intake captured, verified and filed in minutes
    • Caregiver matching & scheduling by skills, proximity and continuity
    • Visit verification and audit-ready compliance docs, automatically
    • Family updates sent through a secure, HIPAA-compliant portal
    • Clean handoff to billing — no re-keying
    63% fewer missed visits · 11 hrs/wk back per coordinator
    Agency SchedulerToday's shifts & job IDs
    SECURE
    🔒
    myVisit
    myVisit
    ⚙
    CLOCK IN
    CLOCK OUT

    Saved settings

    Assignment ID
    123456
    Edit
    Duty IDs
    —
    Edit
    🎤Voice modeOff
    Note: server sync is on — assignment, duties, and schedule get overwritten on each sync.

    Server sync

    Set your Assignment ID above — everything else syncs automatically in the background. Tap Sync now to refresh today's schedule right away.

    Today's schedule

    Clock in8:00 AMDone
    Clock out4:00 PMDue now
    Calling EVV line
    (800) 555‑0100
    Sending tones…
    ✓
    Clock‑out verified 5 job IDs · EVV logged
    01 / 05The shift begins

    1. Caregiver opens the app
    2. Schedule syncs from the agency
    3. One tap — Clock In / Out
    4. Auto‑dials every job ID
    5. Visit verified

    Modeled on the myVisit Android build — clock‑out dial sequence (sample IDs): (800)555‑0100 ,,, 2 ,,, 123456 ,,, 1 ,,, 800# 901# 903# 905# 907#

    Home Care · The tools we implement

    We plug into the home care stack you already run

    BenFlowAI doesn't replace your agency software — our agents sit on top of it, carrying work between the systems your coordinators live in all day. Here's what we automate across the platforms leading agencies rely on.

    Agency management & EMR

    Intake, care plans, visit notes and client records kept in sync across systems — no double entry, no stale records.

    • WellSky
    • AxisCare
    • AlayaCare
    • CareSmartz360
    • Alora
    • HHAeXchange
    • MatrixCare

    Electronic Visit Verification

    GPS clock-in / clock-out captured and filed to your state Medicaid aggregator automatically, with exceptions flagged before they turn into denials.

    • Sandata
    • HHAeXchange
    • Netsmart / Tellus
    • CareBridge
    • AuthentiCare

    Scheduling & caregiver matching

    Shifts matched by skills, proximity and continuity — and call-outs auto-filled from your available, compliant caregivers.

    • AxisCare
    • ShiftCare
    • WellSky
    • AlayaCare

    Recruiting & onboarding

    Applicants moved through the hiring funnel, credentials and background checks tracked, new hires provisioned into every system.

    • Apploi
    • CareerPlug
    • Activated Insights
    • Homecare Pro

    Training & compliance

    Required courses assigned on hire and renewal, completions synced to caregiver records, agencies kept audit-ready.

    • CareAcademy
    • Nevvon

    Referral & intake CRM

    Referrals captured the moment they arrive, referral sources nurtured automatically, and inquiries converted without leads going cold.

    • PlayMaker
    • WelcomeHome
    • Ankota

    Billing, payroll & RCM

    Claims built from verified visits, payroll driven straight from EVV hours, and denials worked before they age out.

    • Medicaid clearinghouses
    • Waystar
    • QuickBooks
    • ADP

    Family & caregiver comms

    Visit updates pushed to families through a secure, HIPAA-compliant channel, and open shifts offered to caregivers by text.

    • Secure family portal
    • Twilio SMS
    • Email / push

    Product names are trademarks of their respective owners and are shown to indicate integration targets, not partnership or endorsement. Available connectors vary by plan, payer and region.

    Market Research

    Insights that take three weeks are answers to last month's question

    Manual survey ops, hand-coded open ends, and competitor tracking that happens "when someone has time."

    • Survey deployment and panel management on autopilot
    • Responses cleaned, coded and themed as they arrive
    • Sentiment analysis across every open end — not a sample
    • Always-on competitor and pricing monitoring
    • Draft reports generated overnight, charts included
    6× faster speed-to-insight · 92% less manual coding
    Survey live · 2,400 panelists
    1,847 responses cleaned & coded
    Sentiment: 68% positive, 3 themes flagged
    Insight report drafted · ready for review
    Marketing

    Your team plans campaigns. Then spends the week pushing buttons.

    Launches coordinated across five tools, leads scored by gut feel, and reporting assembled by hand every Monday.

    • Campaign orchestration across email, ads, social and CRM
    • Real-time lead scoring that learns from your closed deals
    • Content personalized per segment, on brand, at scale
    • Multi-channel scheduling with guardrails and approvals
    • Performance reporting posted where your team already works
    +38% pipeline lift · 20 hrs/wk reclaimed
    Brief ingested · Q3 launch
    4,812 contacts segmented into 6 cohorts
    34 hot leads scored & routed to sales
    Performance digest posted to Slack
    Business Processes

    The work between your systems is still being done by people

    Approvals wait in inboxes. Data gets re-keyed between tools that don't talk. Exceptions are handled by whoever notices first — and nobody can say how long anything actually takes.

    • Back-office workflows mapped end to end, then automated — order-to-cash, procure-to-pay, onboarding, claims
    • Documents read and understood: invoices, POs, contracts, forms — data extracted and validated, not re-typed
    • Approvals routed by policy with human-in-the-loop sign-off where it matters
    • Systems kept in sync across ERP, CRM, HRIS, ticketing and spreadsheets — no swivel-chair work
    • Exceptions caught, escalated and worked instead of sitting silently in a queue
    • Every run logged, timed and audit-ready — so you finally have process metrics
    80% of hand-offs automated · 4× faster cycle time
    Invoice #INV-8842 received · PDF parsed
    Matched to PO-5510 · 3-way match passed
    Exception: qty variance · routed for approval
    Approved · posted to ERP, vendor notified

    Before / after

    Your workday, before and after

    Drag the handle. Left is Tuesday now. Right is Tuesday with agents on shift.Tuesday now, and Tuesday with agents on shift.

    Before

    • 7:40a — 19 unread intake voicemails
    • 9:15a — caregiver call-out, 2 hrs of phone tag
    • 11:30a — re-keying visit notes into the EHR
    • 2:00p — chasing a missing consent form
    • 4:45p — family asking why nobody called back
    • 6:30p — compliance docs, at home, again

    After

    • 7:40a — overnight intakes verified & filed ✓
    • 9:15a — call-out auto-covered, family notified ✓
    • 11:30a — visit notes synced to the EHR ✓
    • 2:00p — consent form requested & received ✓
    • 4:45p — families updated in real time ✓
    • 5:00p — you go home. The agent stays. ✓
    ⟷

    Do the math

    What's the manual work costing you?

    Assumes agents take on 70% of repetitive task volume — our portfolio median.

    Hours back per year0
    Dollars back per year$0
    See your workflow mapped free

    How it works

    Live in three weeks, not three quarters

    01

    Map

    We shadow your team for a week and map the workflows that eat their day — every handoff, exception and judgment call.

    02

    Build

    Your agents are assembled from auditable nodes, trained on your rules, and tested against real historical cases side by side with your team.

    03

    Run

    Agents go live with human-in-the-loop approvals where you want them. You watch every run, and dial up autonomy only when you're ready.

    See your busiest workflow run itself

    Book a 30-minute demo. Bring your messiest process — we'll show you what an agent does with it, live.

    No deck. No "discovery call." A working demo on your use case.